Hotel / Travel / Tampa

Hotel Information

Travel Information


Hotels - Reserve Your Room!
Be sure to register for the conference BEFORE making your hotel reservation.

The ASHHRA 46th Annual Conference and Exposition will be held at the Tampa Convention Center, conveniently located near several hotels.
Blocks of rooms within walking distance are available at the following hotels:

  • Tampa Marriott Waterside Hotel and Marina - $189 Single/Double
  • Embassy Suites Tampa Downtown Convention Center - $190 Single/Double
  • Hyatt Regency Tampa - $179 Single/Double

The rates above do not include 12% tax, subject to change without notice. Additional fees may apply for more than two guests in a room.

To take advantage of the special ASHHRA rates, book your reservation no later than September 2, 2010.   Availability and discounted rates are not guaranteed if reservations are made after the deadline date. After this date, the official ASHHRA room blocks are released and the hotels may charge significantly higher rates. A credit card guarantee in the amount of one night’s stay plus tax is required on all reservations and is processed upon arrival at the hotel. Confirmations will be sent after each reservation booking, modification or cancellation. You may contact your hotel directly beginning September 21st to obtain availability and rate information. Prior to this date, please contact the Housing Bureau for changes and questions at  

ASHHRA has contracted rooms at discounted group rates and assumes financial risk by contracting with hotels for large room blocks. If our contracted rooms block is not met, ASHHRA is financially liable for penalties. By reserving rooms at the Marriott Tampa Waterside, Embassy Suites or Hyatt Regency via our Housing Bureau, attendees and exhibitors continue to help ASHHRA leverage the most economical rates for future conferences in desirable cities.

Reservations may be cancelled through September 2, 2010 without penalty. After this date, a non-refundable penalty of $25 will be charged for any cancelled reservation. Any cancellation received within 72 hours of arrival is subject to one night’s room and tax penalty.

Reservation Information
Be sure to register for the conference BEFORE making your hotel reservation.
To reserve your room at any of the three hotels, click here to access the Passkey online hotel reservation system.  We strongly encourage reserving your room(s) online.

Reservations can also be made by downloading the Hotel Conference Housing Form
and faxing it to the Housing Bureau at (813) 218-3369.

ASHHRA has not contracted with any expo or travel offices to manage hotel reservations. Please reserve your overnight guest room only on the ASHHRA website through our Passkey housing bureau.

If you have any questions or need assistance with the guest room reservation process, please contact the Housing Bureau at or contact our ASHHRA Conference Planner, Wanda Skrzypczak, at or

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Travel Information

Air Transportation

ASHHRA has secured a special discount agreement with United Airlines that is not available to the general public.  There are no fees for booking online or calling the Special Meeting Desk.

  • ONLINE - To take advantage of a 5% discount, go to, use “Book Travel” to enter your travel criteria, go to “More Search Options” and enter the promotional code 500CJ.  Available flights will be displayed.  Flights that qualify for the discount will be clearly identified with a green star symbol, which means that the itinerary is “electronic certificate eligible” and the discounted fare will be automatically calculated.  This special offer applies only to flights within the United States.
  • PHONE – Contact United’s Special Meeting Desk at 1-800-521-4041 (or have your travel agent call) and reference the promotional code 500CJ to receive a 5-15% discount off applicable fares, including First Class.  If you purchase your ticket at least 30 days prior to travel, you will receive an additional 5% discount (on some classes of service).  This special offer applies to travel on domestic and international segments of all United Airlines, United Express, and United code share flights (UA*) operated by Lufthansa and Air Canada. 

Ground Transportation
Ground transportation to and from the Tampa International Airport to convention
center area hotels. Please note that rates are subject to change without notice:

Taxis are located in the baggage claim area. The one-way fare to convention center
area hotels is approximately $30.  Hotels are about 15-20 minutes from the airport. 

Super Shuttle Transportation Systems or (727) 572-1111
The blue vans are located in the baggage claim area. Depending upon demand, Super
Shuttle will make several stops along the way to your hotel. The current one-way fare is $12.00

Limousine/Sedan Service
Advance reservations are recommended.

Embassy Limousine & Sedan or (727) 447-4656

Carey Limousine of Tampa Bay or (727) 571-3440 or (800) 348-1413

Rental Car

Special meeting rates negotiated with Hertz are available by calling 1-800-654-2240 from within the U.S., or 405-749-4434 from outside the United States, and giving the reservationist the meeting number CV#03AB0006.


Convention Center Parking: Download Parking Map for rates 

Daily Hotel Parking Rates:

Marriott Waterside and Embassy Suites
Overnight Valet is $20
Daily Valet is $12
(Overnight valet rates at the Marriott and Embassy Suites include in and out privileges)

Hyatt Regency
Daily Valet including in and out privileges is $18

Around Town
Transportation around Tampa Bay is available by motor coach, shuttle systems, taxis and rental cars to help keep travelers on the move. The TECO Line Streetcar System stretches from historic Ybor City to Channelside Bay Plaza and the convention center core. Beautiful waterfront areas and pathways throughout Tampa Bay invite scenic strolls from the Tampa Riverwalk, stretching through downtown Tampa to Bayshore Boulevard, the world’s longest continuous sidewalk.

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There are great ways to play in Tampa.  Explore the waters, visit the theme parks, golf courses, and zoos; get a rush from a thrilling skydive; or simply enjoy everyone’s favorite pastime - shopping!  Between the quaint boutiques, glorious malls, and outlet centers, something is bound to catch your eye.

Tampa Bay has a rich culture of art, music, and history.  Consider a visit to the museums and galleries that showcase local talent.  You might even come across a renowned artist or actor.  You can also board a tour bus and learn all about Tampa’s sparkling waters, natural wetlands, and beautiful coastal areas.

The best food you’ll ever eat is in Tampa!  Partake of the freshest seafood in the country.  Get a taste of the distinct flavors of Asian, Mexican, Italian, Jamaican cuisine.  If you want the simple pleasure of American food, there are a variety of restaurants from which to choose.

The Downtown/Westshore area offers a variety of entertainment that includes a moonlit dinner cruise at the historic Ybor City.  Venture into Northwest Tampa and enjoy a mix of neighborhood cafés and popular clubs.  In Northeast Tampa you can catch performances from big-name acts at the concert hall.


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