Hotel

The ASHHRA 52^nd Annual Conference & Exposition will be held at the Gaylord Texan Resort & Convention Center in Grapevine, Texas, September 24 - 27, 2016.

Hotel

Be sure to register for the conference
BEFORE making your hotel reservation.

Gaylord Texan Resort & Convention Center*
1501 Gaylord Trail
Grapevine, Texas 76051

*The Gaylord Texan is currently sold out of guest rooms.
Please click here for more information.

HOTEL INFO
Please click here for hotel booking information.
The ASHHRA 52^nd Annual Conference & Exposition will be held at the Gaylord Texan Resort & Convention Center where a block of rooms will be reserved and special discounted ASHHRA rates will apply. Gaylord Texan Resort & Convention Center offers guests everything they could need for an unforgettable stay. Beneath their signature glass atriums, guests at the Grapevine resort can browse eclectic shops and dine at our world-class restaurants that offer everything from barbecue to Tex-Mex. During downtime, guests can explore the DFW resort's 4.5 acres of lush indoor gardens and winding waterways, enjoy a brisk workout at the fitness center or unwind at Relâche Spa & Salon, which offers facials, massages, body wraps, manicures and more. Conveniently located between Dallas and Fort Worth, overlooking Lake Grapevine and brimming with authentic Texas style and hospitality.

RESERVATIONS
Book your room through the Official ASHHRA Housing Bureau.
Please click here for hotel booking information.
Please DO NOT reserve your room by directly calling the hotel or on the hotel's website.

The ASHHRA Housing Bureau reservation method allows you to reserve a room for up to a maximum of two individuals in the same transaction. Should you require additional rooms, separate reservations must be made. Acknowledgements are sent via email after each reservation booking, modification or cancellation.

IMPORTANT:

Room block rates are extended three days prior and three days following the annual conference dates, based on availability.

ASHHRA has NOT contracted with any expo or travel offices to manage hotel reservations. Please reserve your guest room only through official housing provider for the ASHHRA annual conference – the ASHHRA Housing Bureau. By using the official travel provider you can ensure that you are being booked in the housing block reserved by ASHHRA and take advantage of the group discounted rates.

Why book through the ASHHRA Housing Bureau?
ASHHRA has contracted a block of rooms at discounted group rates at the Gaylord Texan and assumes financial risk by contracting with the hotel for a large room block. If our contracted room block is not met, ASHHRA is financially liable for penalties. By reserving rooms at the Gaylord Texan via the authorized ASHHRA Housing Bureau, attendees and exhibitors continue to help ASHHRA leverage the most economical rates for future conferences in desirable cities.

The Gaylord Texan is currently sold out of guest rooms

Please call A Room With A View for information regarding the official designated ASHHRA overflow hotels. They will secure the lowest available rates at the best available hotels within a short distance of the Gaylord Texan Resort. Some may offer complimentary shuttle service.

Reservations processed by A Room With A View are automatically waitlisted for rooms at the Gaylord Texan Resort should cancellations occur within the ASHHRA group block.

A Room With A View can be contacted at 1-800-780-4343, Monday-Friday, 8:00am-5:00 p.m. CST

International attendees can reach them at reservations@aroomwithaview.net.

When booking your reservation, please identify yourself as an ASHHRA attendee or exhibitor.

This reservation booking service is complimentary to all ASHHRA conference attendees.

Guest Room Rates

Single or Double Occupancy: $199 + 13% occupancy tax and 8.25% sales tax (taxes are subject to change)
Atrium Rooms: $249 + 13% occupancy tax and 8.25% sales tax (taxes are subject to change)

A daily resort fee is included in the guest room rate and the following amenities are provided:

Wired and wireless high speed internet access in guest rooms

2 Bottles of water per day in guest room

Local telephone calls (817 area code only)

Discounted transportation service to designated Grapevine locations provided by City of Grapevine shuttle

Admission for 2 to Glass Cactus Nightclub (Wednesday through Saturday, ages 21 and up)

The above discounted ASHHRA rates are only guaranteed based on availability if you book by Friday, August 19. After that date, the official ASHHRA room block is released and the hotel may charge significantly higher rates. ASHHRA rates are extended three days prior and three days following the annual conference dates, based on availability.

Each reservation must be accompanied by one nights deposit plus tax or guaranteed by a major credit card with a valid expiration date through the end of October 2016. The credit card is only a guarantee and will be charged upon arrival at the hotel. Deposits are only refundable for cancellations occurring three days prior to arrival. Reservations may be cancelled up to 72 hours prior to your arrival date without penalty.

Check in time is 3:00 pm local time and check out time is 11:00 am local time. Be sure reconfirm your check out date upon checking in. Late check outs can only be requested at the front desk and are based on availability. Early check in is also based on availability.

Beware of Fraudulent Housing / Travel Claims
Be aware that you may be solicited by other companies to book your hotel room or make travel arrangements for the ASHHRA annual conference. Such companies are not affiliated with and are not sponsored or approved by ASHHRA and the AHA to provide hotel/travel arrangements for the annual conference. ASHHRA and the AHA will not be responsible for any actions or omissions of such companies.